We are seeking a detail-focused Leasing Administrator to support the management of an extensive national property portfolio. This role will work closely with the Head of Property to ensure leases and facilities arrangements are well governed, compliant, and aligned to business strategy. It’s an ideal opportunity for someone with leasing or property administration experience who enjoys coordinating multiple stakeholders and keeping critical milestones on track.
About the Role
You will provide end-to-end administrative support across the lease lifecycle, including new site openings, renewals, relocations, and surrenders. The position plays a key role in maintaining accurate documentation, monitoring critical dates, and ensuring all legal and compliance requirements are met before occupancy.
Key Responsibilities
- Prepare and coordinate lease offers, disclosure statements, and agreements in line with relevant legislation
- Monitor renewals, rent reviews, options, and expiries to ensure deadlines are met
- Maintain the lease management system, ensuring data accuracy and clear reporting
- Coordinate collection of executed leases, guarantees, insurances, and compliance certificates
- Support handover processes and mitigate risks prior to site possession
- Liaise with landlords, agents, solicitors, and internal teams to progress transactions
- Assist with lease variations, assignments, incentives, and make-good obligations
- Contribute to property reporting and long-term portfolio planning
- Experience in property or leasing administration (retail or commercial preferred)
- Strong attention to detail and ability to manage competing priorities
- Confident communicator with the ability to engage internal and external stakeholders
- Familiarity with lease documentation and compliance processes
- Proactive, organised, and comfortable working within structured systems
- Permanent part-time role (3 days per week)
- Collaborative team environment
- Opportunity to contribute to meaningful property and facilities outcomes
