Executive Assistant to CEO

Join a globally recognised live entertainment group is lookgin for its next Assistant. With offices in Sydney, New York, London, Singapore and Melbourne, this organisation is renowned for its creative excellence, bold innovation and world class productions. The culture is collaborative, fast moving and energised, with a strong focus on teamwork, relationships and forward thinking leadership.

This is a high profile Executive Assistant role supporting an entrepreneurial CEO who operates at a global level. You will act as a trusted advisor, strategic partner and the central link between senior leadership, internal teams and key external stakeholders. The role is broad, hands on and fast paced, overseeing the smooth running of the CEO office, managing high volume communications, coordinating international scheduling, supporting major events and ensuring the CEO is always prepared, informed and focused on strategic priorities. No two days are the same and the position requires exceptional judgement, confidentiality and an ability to anticipate needs before they arise.

• Manage a dynamic and complex international diary including across multiple time zones
• Oversee inbox management, triage communication and respond on behalf of the CEO
• Act as the primary liaison for internal and external stakeholders at all levels
• Coordinate domestic and international travel for the CEO, VIPs and family members
• Prepare documents, presentations, reports and briefing packs
• Support major events, special projects and high level initiatives
• Manage agendas, logistics and minutes for senior leadership and board meetings
• Oversee allocation and coordination of Producer House Seats for live productions
• Provide personal support including appointments, reservations, travel and household logistics
• Manage expenses, tracking and financial administration for the CEO office
• Uphold strict confidentiality and professionalism at all times
• Represent the CEO in select meetings and ensure timely follow up of all actions

• Demonstrated experience supporting a CEO or equivalent executive in a fast paced environment
• Strong stakeholder management capability with exceptional communication skills
• Highly organised with rigorous attention to detail and the ability to manage competing priorities
• Confident operating in a global, high profile setting with complex logistics
• Proactive, solutions focused and able to anticipate needs well ahead of time
• Tech savvy with strong Microsoft Office skills
• Able to work flexibly including occasional weekends, evenings and travel
• Presents with warmth, discretion, maturity and impeccable professional conduct
• Interest or passion for the arts, entertainment or live events is advantageous

• Work closely with a visionary CEO at the forefront of global live entertainment
• Exposure to major productions, creative leaders and high impact projects
• Fast paced, collaborative and exciting environment where no two days are the same
• Join an organisation that values diversity, innovation and exceptional storytelling
• Genuine scope to grow, refine and elevate the CEO office