About the company
This fast growing Property Tech start up is redefining how Australians access, finance and interact with property. The culture is entrepreneurial, modern and mission led, a collaborative environment where ideas move quickly and every person plays a key role in shaping the future of the company.
About the role
As the Executive Assistant to the CEO and COO, you will sit at the centre of a scaling PropTech business, playing a critical part in leadership support, digital content, brand growth and operational coordination. This is a hybrid Executive Assistant role made for a start up environment, part executive support, part marketing support, and part operations. You will be the organisational anchor of the leadership team, ensuring clarity, structure, smooth communication flow and high quality output across all business activity. If you enjoy variety, problem solving, tech enabled systems and being across every part of a growing business, this role is perfect for you.
Key responsibilities
• Manage complex calendars, meetings, briefing packs and leadership workflows
• Prepare structured agendas, meeting notes, action logs and governance materials
• Support meetings, board interactions and monthly reporting cycles
• Coordinate logistics for stakeholder meetings, travel, events and industry engagements
• Assist in developing pitch decks, capability statements, investor packs and product guides
• Update and maintain website content across the group digital platforms
• Support office setup, system onboarding, CRM data migration and procurement
• Maintain operational registers including Issues, Risks and Action Items
• Draft polished communication for government, developers, lenders, investors and media
• Manage stakeholder databases, contact lists and distribution groups
Skills and experience
• Executive Assistant or coordination background in property, start ups, finance or professional services
• Confident creating presentations, reports and visually engaging materials
• Highly organised with strong project coordination and multi tasking skills
• Tech savvy with the ability to quickly learn new tools and digital systems
• Comfortable in a fast paced, evolving environment where priorities shift
Personal attributes
• Proactive, commercially aware and always thinking one step ahead
• Creative mindset with strong attention to detail and brand alignment
• Warm and polished communication style with high professional integrity
• Thrives in start up environments where you can influence, shape and build
• Energised by innovation, property and technology
Why you will love it
• Join a PropTech company with a meaningful mission and large market opportunity
• True hybrid Executive Assistant and operations role with exposure to marketing and strategy
• Direct partnership with a CEO and COO who value capability, trust and initiative
• Fast paced environment with real influence over systems, brand and operational foundations
• Opportunity for flexibility after probation
