Executive Team Assistant

Executive Team Assistant

Contract Type:

Contractor

Location:

Sydney - NSW

Industry:

EA / Admin / Secretarial / Office Support

Contact Name:

Liz Tregoning

Contact Email:

liz@capstonerecruitment.com.au

Date Published:

17-Jul-2025

We’re partnering with a top-tier financial services organisation to recruit an Executive Team Assistant into their high-performing Finance division. This is a unique and varied support role, ideal for someone who enjoys working in a fast-paced, dynamic environment and thrives on juggling multiple priorities.
Sitting in the CFO Office, you’ll work closely with the Executive Assistant to the CFO and provide hands-on support to the Finance leadership team—including the Group Treasurer, Head of Tax, and Head of Financial Performance. You’ll play a key role in keeping things running smoothly across team operations, events, internal comms, and strategic admin projects.

About the role:
Your days will be varied and fast-moving—no two will look the same!
You’ll be involved in:
  • Coordinating diaries, travel, agendas and papers for senior stakeholders
  • Planning and executing team events, quarterly planning sessions and CFO Town Halls
  • Supporting onboarding, recruitment admin, and culture initiatives
  • Assisting with reports, pre-read packs, project documentation and compliance tracking
  • Managing team inboxes, calendars and internal communications
  • Driving internal process improvement and solving operational hiccups as they arise
What we’re looking for:
  • A strong administrator or team assistant with experience supporting senior leaders
  • Highly organised, tech-savvy and confident across MS Office (especially Word, Outlook, Excel and PowerPoint)
  • A natural communicator—someone who builds trust quickly and manages stakeholders with professionalism and warmth
  • Previous experience in financial services or a corporate environment preferred
  • Someone who brings energy, initiative, and a can-do attitude to their work every day
Why you’ll love it:
This role offers variety, exposure, and impact. You'll be working alongside an incredible EA and be plugged into the heart of the Finance function—trusted with high-level coordination and people-focused projects. The culture is values-driven, fast-paced but supportive, and genuinely collaborative. If you're looking to build a career in corporate operations or business support, this is a brilliant next step.
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