Key Responsibilities:
Executive Team Support
- Manage complex diaries, travel itineraries and visa arrangements for senior leaders
- Coordinate leadership-team meetings: set agendas, prepare papers, track follow-ups and action items
- Draft and proofread correspondence, presentations, contracts and agreements
- Organise property tours, client events and conferences across the APAC region
- Oversee day-to-day office operations: facilities, supplies, equipment inventory and vendor relationships
- Serve as first point of contact for visitors and internal stakeholders
- Support onboarding by liaising with People & Culture and IT for equipment and workspace setup
- Manage office expense reporting, invoicing and tenancy matters
- Assist with corporate secretarial duties: statutory registrations, renewals and document collation
- Facilitate electronic signature workflows, expense payments and compliance record-keeping
- Coordinate team communications and maintain both manual and electronic filing systems
- At least 5 years’ experience in a combined Assistant and office-management role
- Exceptional organisational skills with the ability to prioritise calmly under pressure
- High emotional intelligence and discretion when handling confidential information
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- A proactive, can-do attitude and a genuine passion for fostering a positive team culture
- A polished communicator who builds credibility with senior stakeholders
- A collaborative self-starter comfortable working autonomously
- Strong problem-solving skills - able to anticipate needs and act without direction
- A service mindset with an eye for process improvements and operational efficiencies
- Alignment with ESG principles and enthusiasm for community-facing initiatives
- Why This Role?
