Our client is a well-established, dynamic, and innovative financial services firm with a strong reputation for delivering high-quality solutions to clients across various markets. With a presence across multiple cities and international hubs, the company is known for assembling talented teams to drive exceptional results in areas such as corporate advisory, strategic transactions, capital management, and investment strategies. Their culture is entrepreneurial and collaborative, encouraging innovation and excellence to achieve the best outcomes for their clients. As they continue to expand their reach and influence, the firm is focused on maintaining their reputation for quality, fostering positive outcomes, and driving further growth in key markets.
The Role
This is a 12-month fixed term contract at well-known Australian Finance brand. In this role it is essential to ensuring seamless operations and providing high-level administrative support to the Executive and broader team. As a trusted and integral member of the team, you will manage complex schedules, coordinate travel arrangements, prepare essential documents, and support the execution of various administrative tasks. You’ll be part of a vibrant, fast-paced environment where collaboration, communication, and discretion are highly valued. This role provides ample learning and development opportunities, offering exposure to multiple aspects of corporate finance and executive administration. The company promotes flexibility and work-life balance, allowing you to excel both professionally and personally.
Duties and Key Responsibilities
- Managing day-to-day schedules for the Executive and team, prioritising activities, and optimising their time effectively.
- Coordinating and scheduling complex calendars, ensuring efficient planning for internal and external meetings.
- Booking domestic and international travel arrangements, managing travel logistics, and ensuring smooth experiences.
- Planning and coordinating client and team events, maintaining accurate client databases and records.
- Handling expense claims and invoices, ensuring accuracy and timely processing.
- Tracking training and leave registers, assisting with general administrative and HR requirements.
- Preparing meeting materials, coordinating document execution, and ensuring accurate outputs.
- Collaborating with other Executive Assistants and support teams to enhance processes and achieve business objectives.
This company is seeking a highly organised, motivated, and discreet professional with a proven track record of supporting senior executives. Ideally, you will have over 4 years of experience in executive assistant roles, preferably within a high-performance environment or supporting senior leadership. You should possess excellent communication skills, both written and verbal, and a keen eye for detail. This role is best suited to an Executive Assistant that is proactive, adaptable, and thrive in fast-paced environments. Strong organisational skills, proficiency in relevant office software, above all, integrity, professionalism, and collaborative approach will set you apart.
- Minimum 4 years as an Executive Assistant, ideally within a high-performance or corporate environment.
- Strong organisational and time-management skills with the ability to prioritise effectively.
- Superior communication skills, attention to detail, and ability to work calmly under pressure.
- Experience coordinating large-scale events and managing complex schedules.
- Exposure to corporate finance or similar high-pressure environments.
- Competitive salary packages.
- Opportunities for growth and professional development.
- Supportive and dynamic team culture.
- Access to global networks and markets.
- Flexibility (after probation) to balance personal and professional commitments.
